Acceptable Use Policy

1. Purpose

This Acceptable Use Policy ("AUP") governs the use of the Kora School Portal ("Service") and supplements the Terms of Service. It applies to all users: administrators, teachers, students, and parents. By using the Service, you agree to comply with this AUP.

2. Permitted Use

The Service is intended solely for educational and school administrative purposes, including but not limited to:

• Managing student enrollment, academic records, and attendance
• Recording and computing grades in accordance with DepEd guidelines
• Facilitating communication between school staff and parents regarding student progress
• Managing sections, subjects, teacher assignments, and school year operations
• Generating official school forms and reports

3. Prohibited Activities

The following activities are strictly prohibited:

3.1 Unauthorized Access

• Accessing or attempting to access accounts, data, or systems that you are not authorized to use
• Sharing your login credentials with any other person
• Using another person's account or credentials
• Bypassing, disabling, or interfering with security features or access controls

3.2 Data Misuse

• Accessing student or personnel data for purposes unrelated to your role or school operations
• Downloading, copying, or exporting personal data for personal use, commercial purposes, or distribution to unauthorized parties
• Disclosing grades, attendance records, or other confidential student information to unauthorized persons, in violation of RA 10173 (Data Privacy Act)
• Using personal data for profiling, discrimination, harassment, or any unlawful purpose

3.3 Harmful Conduct

• Uploading, transmitting, or storing malicious software, viruses, or code designed to disrupt or damage the Service
• Conducting denial-of-service attacks or other actions intended to degrade system performance
• Scraping, crawling, or using automated tools to extract data from the Service
• Tampering with or falsifying grades, attendance records, or other academic data
• Impersonating another user, school official, or Kora representative

3.4 Legal Violations

• Using the Service in violation of any Philippine law, including RA 10173 (Data Privacy Act), RA 10175 (Cybercrime Prevention Act), RA 10627 (Anti-Bullying Act), and RA 7610 (Special Protection of Children)
• Using the Service to facilitate bullying, harassment, or discrimination of any kind
• Uploading or sharing content that is obscene, defamatory, hateful, or otherwise illegal

4. Account Security Responsibilities

All users are responsible for the security of their accounts:

• Use a strong, unique password that is not shared with others
• Do not leave your account logged in on shared or public devices
• Log out of the Service when finished, especially on shared computers
• Report any suspected unauthorized access to your school administrator immediately
• School administrators should regularly review and deactivate accounts of users who no longer need access (e.g., transferred teachers, graduated students)

5. Administrator Responsibilities

School administrators bear additional responsibilities:

• Ensure only authorized personnel have accounts and appropriate roles
• Review user access levels periodically and revoke access when no longer needed
• Ensure that the school has obtained appropriate consent from parents/guardians for processing student data
• Cooperate with Kora in the event of a data breach or security incident
• Maintain accurate and up-to-date school and user information

6. Consequences of Violation

Violations of this AUP may result in one or more of the following actions, depending on the severity of the violation:

• Warning: A written notice to the user and/or school administrator
• Temporary Suspension: Temporary restriction of the user's access to the Service
• Account Termination: Permanent removal of the user's access
• School-Level Suspension: In severe cases, suspension of the entire school's access to the Service
• Legal Action: Referral to law enforcement or the National Privacy Commission for violations of Philippine law

Kora reserves the right to investigate suspected violations and to take appropriate action without prior notice in cases of imminent harm or legal obligation.

7. Reporting Violations

If you become aware of any violation of this AUP, please report it to your school administrator. For violations involving Kora's systems or for reports that cannot be addressed internally, contact us at:

8. Changes to This Policy

We may update this AUP from time to time. Material changes will be communicated to subscribing schools at least thirty (30) days before taking effect. Continued use of the Service after the effective date constitutes acceptance.